REPORTING TO: Executive Administrator
CONTRACT TERM: Full Time Permanent
The Irish Association for Counselling and Psychotherapy (IACP) is
seeking to recruit an experienced and resourceful Administration
Officer (AO) to join their South County Dublin based team. This is an
excellent opportunity to join a dynamic organisation and to provide
administrative support across a number of functions including
complaints, governance and data protection.
KEY RESPONSIBILITIES (INCLUDE BUT ARE NOT LIMITED TO):
* Providing administrative support for committee meetings, to include
preparation of meeting briefs, ongoing information compilation,
co-ordination, preparation, formatting, updating and production of
material for the above meetings and following up on action points from
meetings with committee members, legal advisor, CEO, Management Team
and Executive Administrator.
* Attendance at committee meetings as required for minute-taking
purposes.
* Dealing with complaints correspondence and maintenance of
confidential records and files for each case.
* Monitoring the complaints email account.
* Providing support to the Executive Administrator in the
organisation of various events e.g., venue bookings, travel
arrangements etc.
* Assisting the Executive Administrator with other duties relating
to CEO support and corporate governance requirements.
* Providing administrative support to the IACP Data Protection
Officer. This involves assisting in the processing any subject access
requests (SARs) that may be received, collation of data protection
statistics and assisting with annual data destruction as per the IACP
Data Protection Policy.
* Providing cover for the Member Care department when required.
* Liaising with staff in various departments of IACP as required to
fulfil role.
The above duties and responsibilities are not intended to be a
comprehensive list of all duties and responsibilities involved and
consequently, the post holder may be required to perform other duties
as appropriate to the post which may be assigned from time to time and
to contribute to the development of the post while in office.
THE IDEAL CANDIDATE WILL HAVE:
* Minimum of two years of administrative experience.
* Excellent verbal and written communication skills.
* Strong organisational skills, attention to detail, written and
communication skills.
* Experience in document control and management.
* An ability to multitask and manage deadlines.
* A calm and professional manner.
* Ability to work independently, be self-motivated and action
oriented.
* Be very capable of working within a team.
* Sound judgment, tact, diplomacy, and professionalism applied in
all transactions, maintenance of utmost confidentiality with sensitive
and personal information.
* At least an intermediate level knowledge of Office **Apply on the
website** and MS packages. e.g., Word, PowerPoint, Excel, Outlook,
etc.
REMUNERATION AND CONDITIONS:
* A starting salary of between ?**Apply on the website**,**Apply on
the website** and ?**Apply on the website**,**Apply on the website**
per annum, dependant on experience.
* IACP staff are currently working a hybrid solution, working 2/3
days per week in IACP?s Office, Marina House, **Apply on the
website** Clarence Street, Dun Laoghaire, Co Dublin and the other days
remotely.
* The normal working hours are **Apply on the website** hours per
week between 9 am and 5 pm, Monday to Friday. There is a flexible
option of starting between 8.**Apply on the website** am ? 9.**Apply
on the website** am and finishing between 4.**Apply on the website**
pm - 5.**Apply on the website** pm each day.
* The annual leave entitlement is **Apply on the website** days per
annum.
EMPLOYEE BENEFITS:
* Flexible start and finish time (as above)
* Hybrid working schedule (as above)
* Performance related annual increases, relevant to the appropriate
salary scale
* On successful completion of 6-month probationary period, annual
bonus in December (equivalent to 1 week?s salary)
* Additional days leave (outside above) Good Friday and Christmas
Eve
* Service Recognition Scheme
* IACP provide HSF Health Plan for all staff
* Group Pension Scheme Plan (following **Apply on the website**
months service)
* Workplace Well-being policy including access to Employee
Assistance Programme (counselling, portal, monthly eNews & Webinar),
wellness workshops, 1 self-care day per annum.
* Team Building initiative
* Support for Professional Training and Development
* Bike to work scheme
* Commuter Ticket scheme
* Savings at local and national retailers with the IACP Countdown
Card
ALL STAFF ARE EXPECTED TO:
* Work in accordance with the IACP HR policies and procedures.
* Help maintain a safe working environment and take responsibility
for own and colleagues? health and safety.
* Undertake such other duties within the scope of their post as may
be asked by their manager.
* Staff may be required from time to time to work outside of the
core hours and the IACP operates a Time in Lieu system for such hours
should they arise.
* Staff may be required to travel on occasion as part of the role
and travel expenses are paid at civil service rates.
APPLICATION DETAILS
Please send a current Curriculum Vitae and Cover Letter outlining your
suitability for the position by **APPLY ON THE WEBSITE**.**APPLY ON
THE WEBSITE** PM ON FRIDAY 5TH AUGUST **APPLY ON THE WEBSITE** by
email to **Apply on the website**
IACP is an equal opportunities employer.
Please note that there will be two rounds of competency-based,
in-person interviews with dates to be confirmed.
No work as a Counsellor/Psychotherapist should be undertaken, or
memberships of other Counselling and Psychotherapy Associations held
whilst holding an employee position at IACP.
JOB TITLE: Administration Officer
REPORTING TO: Executive Administrator
CONTRACT TERM: Full Time Permanent
The Irish Association for Counselling and Psychotherapy (IACP) is
seeking to recruit an experienced and resourceful Administration
Officer (AO) to join their South County Dublin based team. This is an
excellent opportunity to join a dynamic organisation and to provide
administrative support across a number of functions including
complaints, governance and data protection.
KEY RESPONSIBILITIES (INCLUDE BUT ARE NOT LIMITED TO):
* Providing administrative support for committee meetings, to include
preparation of meeting briefs, ongoing information compilation,
co-ordination, preparation, formatting, updating and production of
material for the above meetings and following up on action points from
meetings with committee members, legal advisor, CEO, Management Team
and Executive Administrator.
* Attendance at committee meetings as required for minute-taking
purposes.
* Dealing with complaints correspondence and maintenance of
confidential records and files for each case.
* Monitoring the complaints email account.
* Providing support to the Executive Administrator in the
organisation of various events e.g., venue bookings, travel
arrangements etc.
* Assisting the Executive Administrator with other duties relating
to CEO support and corporate governance requirements.
* Providing administrative support to the IACP Data Protection
Officer. This involves assisting in the processing any subject access
requests (SARs) that may be received, collation of data protection
statistics and assisting with annual data destruction as per the IACP
Data Protection Policy.
* Providing cover for the Member Care department when required.
* Liaising with staff in various departments of IACP as required to
fulfil role.
The above duties and responsibilities are not intended to be a
comprehensive list of all duties and responsibilities involved and
consequently, the post holder may be required to perform other duties
as appropriate to the post which may be assigned from time to time and
to contribute to the development of the post while in office.
THE IDEAL CANDIDATE WILL HAVE:
* Minimum of two years of administrative experience.
* Excellent verbal and written communication skills.
* Strong organisational skills, attention to detail, written and
communication skills.
* Experience in document control and management.
* An ability to multitask and manage deadlines.
* A calm and professional manner.
* Ability to work independently, be self-motivated and action
oriented.
* Be very capable of working within a team.
* Sound judgment, tact, diplomacy, and professionalism applied in
all transactions, maintenance of utmost confidentiality with sensitive
and personal information.
* At least an intermediate level knowledge of Office **Apply on the
website** and MS packages. e.g., Word, PowerPoint, Excel, Outlook,
etc.
REMUNERATION AND CONDITIONS:
* A starting salary of between ?**Apply on the website**,**Apply on
the website** and ?**Apply on the website**,**Apply on the website**
per annum, dependant on experience.
* IACP staff are currently working a hybrid solution, working 2/3
days per week in IACP?s Office, Marina House, **Apply on the
website** Clarence Street, Dun Laoghaire, Co Dublin and the other days
remotely.
* The normal working hours are **Apply on the website** hours per
week between 9 am and 5 pm, Monday to Friday. There is a flexible
option of starting between 8.**Apply on the website** am ? 9.**Apply
on the website** am and finishing between 4.**Apply on the website**
pm - 5.**Apply on the website** pm each day.
* The annual leave entitlement is **Apply on the website** days per
annum.
EMPLOYEE BENEFITS:
* Flexible start and finish time (as above)
* Hybrid working schedule (as above)
* Performance related annual increases, relevant to the appropriate
salary scale
* On successful completion of 6-month probationary period, annual
bonus in December (equivalent to 1 week?s salary)
* Additional days leave (outside above) Good Friday and Christmas
Eve
* Service Recognition Scheme
* IACP provide HSF Health Plan for all staff
* Group Pension Scheme Plan (following **Apply on the website**
months service)
* Workplace Well-being policy including access to Employee
Assistance Programme (counselling, portal, monthly eNews & Webinar),
wellness workshops, 1 self-care day per annum.
* Team Building initiative
* Support for Professional Training and Development
* Bike to work scheme
* Commuter Ticket scheme
* Savings at local and national retailers with the IACP Countdown
Card
ALL STAFF ARE EXPECTED TO:
* Work in accordance with the IACP HR policies and procedures.
* Help maintain a safe working environment and take responsibility
for own and colleagues? health and safety.
* Undertake such other duties within the scope of their post as may
be asked by their manager.
* Staff may be required from time to time to work outside of the
core hours and the IACP operates a Time in Lieu system for such hours
should they arise.
* Staff may be required to travel on occasion as part of the role
and travel expenses are paid at civil service rates.
APPLICATION DETAILS
Please send a current Curriculum Vitae and Cover Letter outlining your
suitability for the position by **APPLY ON THE WEBSITE**.**APPLY ON
THE WEBSITE** PM ON FRIDAY 5TH AUGUST **APPLY ON THE WEBSITE** by
email to **Apply on the website**
IACP is an equal opportunities employer.
Please note that there will be two rounds of competency-based,
in-person interviews with dates to be confirmed.
No work as a Counsellor/Psychotherapist should be undertaken, or
memberships of other Counselling and Psychotherapy Associations held
whilst holding an employee position at IACP.
We need : English (Good)
Type: Permanent
Payment:
Category: Health
